Coordinator, Annual Giving

Who we are 

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke. 

We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply. 

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website. 

The opportunity 

Working closely with a core team, the Coordinator, Annual Giving will be responsible for providing campaign development and execution support of all direct marketing campaigns.  In addition, this role will connect with other fundraising teams to support the integration of other channels and select campaigns as necessary. Keen attention to detail and ability to handle multiple, competing demands on a consistent basis are core skills necessary for this role.  In addition, experience communicating with multiple internal and external stakeholders is considered an asset. 
Please note: candidates must be able to travel to the Toronto office when requested, approximately 1-3 times per month. 

How you will make an impact every day 

Campaign and Execution Support 

• Develops and manages critical paths for direct marketing campaigns, and ensures that channel strategies align for all multi-channel initiatives 

• Provides document editing and proofreading support to the team 

• Follows campaign timelines and ensures provincial campaign art is accurate 

• Coordinates Quebec translation and creative development and traffics to the Quebec office for review and approval 

• Ensures all internal program owners and stakeholders are supported on all direct mail and email channel integration points 

• Act as the central stakeholder and contact for email setup and supports deployment 

• Reviews and approves dumps, counts and lives on mail campaigns 

• Responsible for staging links, rendering tests and subject line performance for email campaigns  

• Test digital materials (emails, landing pages, etc.) to ensure proper tracking, implementation, link functionality, copy and creative implementation 

• Provides campaign results reporting 

• Prepares direct marketing campaign communication brief, post-mortem document, campaign wrap-up document and YOY content calendar 

• Assist with telemarketing/SMS campaigns and other direct response tactics as required 

• Coordinates the seed tracking system ensuring that names are current and process is operating efficiently and records the campaign seeds as they come in 

• Develops testing calendars and performance summary documents in order to demonstrate campaign learnings to Senior Manager, Annual Giving  

• Supports digital campaigns 

Administrative Support 

• Maintains department file of campaign samples and working files 

• Maintains file of competitive samples 

• Provides additional administrative support and meeting minutes to the direct marketing team 

• Tracks invoices, and expense budget 

• Tracks revenue vs revenue budget 

• Submits invoices to accounts payable and enters budget coding 

Who we need 

Education 

• Post-secondary education 

Experience 

• 2-3 years relevant experience 

• Experience working in a fast paced environment involving multi-tasking and critical deadlines 

Skills  

• Exceptional communication skills, both oral and written with the ability to communicate at all levels with confidence 

• Extremely detail oriented with skilled accuracy 

• Advanced organizational skills with the ability to identify key priorities 

• Excelled computer skills with sound working knowledge of PC applications (MS Word, Excel, PowerPoint, Microsoft Outlook and Adobe Acrobat) 

• Demonstrated experience in marketing an asset 

• French language is an asset

What we offer 

At Heart & Stroke, we make it a priority to foster a culture of caring by implementing practices and programs that foster respect, compassion, trust and attentiveness to our own and others’ health and well-being. 

In addition to a competitive salary, we believe that time off is integral to the personal health and wellness of our employees. We offer a generous paid time-off package including vacation days, personal days, wellness days, and paid company-wide closure between December 25 and January 1. We also provide competitive health, medical, dental and vision benefits, life insurance, disability benefits, an employee assistance program (EAP) and a defined contribution pension plan with employer matching. Our employees also enjoy a flexible hybrid working model and reimbursement for mobile phones and home office setup, as well as opportunities for professional development.  

Apply now 

If you want to join the fight to beat heart disease and stroke, please apply by sending your resume by July 31, 2025. Applicants must be currently residing in Canada and legally entitled to work in Canada. 

Only those candidates that qualify will be selected for an interview. At this time, all interviews are being conducted via phone and/or video call ― we look forward to “virtually” meeting you!  

Accommodation 

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know and we will do our best to address your needs.