Who we are 

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke. 

We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply. 

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website. 

The opportunity 

Please note Heart & Stroke offers a hybrid work option. Candidates must be able to travel when requested.  This role operates in a virtual work environment and requires adaptability to support occasional travel, events outside standard business hours. 

The Development Coordinator is responsible for coordinating and enabling development, volunteer, and Provincial Advisory Board (PAB) activities by consolidating operational, reporting, and execution work that currently sits across multiple roles. The role leads national volunteer engagement priorities and supports fundraising through reporting, stewardship coordination, event logistics, CRM tracking, and donor-facing materials, helping strengthen consistency across teams and enabling senior leaders and fundraisers to spend more time on donor-facing and relationship-building work. 

How you will make an impact every day 

Provincial Advisory Board (PAB) Coordination & Enablement   

• Coordinate PAB alignment activities and provide operational support for quarterly provincial PAB meetings (content support, not strategy ownership).  

• Develop workback plans for PAB materials; coordinate inputs, editing, translation, and distribution of meeting packages.  

• Support agenda development (themes/content alignment) and manage meeting logistics in partnership with Executive Assistants as needed.  

• Track follow-ups and action items; maintain meeting cadence and ensure timely completion of deliverables.  

• Collect, consolidate, and report quarterly PAB key success metrics; support consistent reporting and visibility.  

• Support cross-PAB learning by capturing key takeaways from decks/presentations and sharing relevant learnings across regions.   

Community Fundraising Reporting & Enablement    

• Maintain accurate CRM, fundraising platform, and revenue records while generating and reconciling reports that support program tracking, performance monitoring, and decision-making.  

• Develop and maintain prospect lists, pipeline trackers, and constituent reporting tools to support fundraising growth, retention, and stewardship activities.  

• Provide administrative and operational support to community fundraising programs and events, including platform support, communications, and participant engagement.  

• Support the development of standardized trackers, workflows, templates, and reporting processes that improve efficiency, consistency, and visibility across regions. 

Regional Development & Stewardship Support (Atlantic)   

• Provide logistical and coordination support for cultivation and stewardship events (catering, AV, venue logistics, run-of-show support as required).  

• Support guest list management and RSVP tracking; coordinate outreach and follow-up logistics as appropriate.  

• Complete CRM/data entry and tracking related to events and stewardship activity; ensure timely and accurate post-event documentation and follow-up.  

• Coordinate materials and supporting documentation for donor-facing engagements, freeing senior fundraisers to spend more time in relationship-building and donor meetings. 

Volunteer Engagement Strategy & Execution   

• Lead the coordination of national volunteer engagement approaches, including standardized tracking, reporting, and streamlined support processes across teams.    

• Own the implementation of consistent volunteer tracking and reporting, ensuring timely data to support stewardship, planning, and performance monitoring.    

• Act as the central coordination point for volunteer initiatives, working cross‑functionally with Operations and Communications to plan timelines, manage deliverables, and ensure consistent execution.   

• Lead National Volunteer Week end‑to‑end, including development of the annual theme, volunteer recognition approach, and implementation plan, while leveraging Operations and Communications for executional support (e.g., mailings) as needed.   

• Reduce duplication and variation in how volunteer roles are supported nationally by maintaining clear documentation, workback plans, and standardized tools. 

Cross-Functional Coordination & Continuous Improvement   

• Act as a connector across Development, Operations (Gift Processing/Volunteer Ops), Communications, Governance, and Executive Assistants to ensure coordinated execution.   

• Support centralized gift processing by managing nuanced, non-operational exceptions (e.g., customized acknowledgment letters) in partnership with Development/Stewardship, without duplicating Gift Processing responsibilities.   

• Identify opportunities to improve processes, documentation, and standardization; propose practical improvements that increase efficiency and reduce rework.   

• Maintain clear documentation of workflows, timelines, and templates to support continuity and scalability. 

Who we need 

Education 

• Minimum: Post-secondary education in a related field (e.g., business administration, communications, nonprofit management) or equivalent experience.  

• Preferred: Coursework or training in project coordination, data/CRM administration, or nonprofit fundraising/volunteer management.   

Experience 

• 1–3 years of relevant experience in coordination, administration, or operational support roles (nonprofit, fundraising, volunteer engagement, or similar).  

• Experience working with CRM systems and reporting/tracking tools is required.   

Skills  

• Project coordination and strong organizational skills; ability to manage multiple timelines and stakeholders.  

• Process improvement mindset; ability to document, standardize, and streamline workflows.  

• Stakeholder management without formal authority; collaborative and service-oriented approach.  

• Strong written communication and editing skills; ability to prepare clear materials and summaries.  

• Data tracking and reporting discipline; strong attention to detail and accuracy in CRM/data entry.  

• Comfort working across teams and functions in a fast-paced environment.   

What we offer 

At Heart & Stroke, we make it a priority to foster a culture of caring by implementing practices and programs that foster respect, compassion, trust and attentiveness to our own and others’ health and well-being. 

This role offers a hiring range of $60,000 to $66,500 aligned with our compensation framework and your professional background. We believe that time off is integral to the personal health and wellness of our employees. We offer a generous paid time-off package including vacation days, personal days, wellness days, and paid company-wide closure between December 25 and January 1. We also provide competitive health, medical, dental and vision benefits, life insurance, disability benefits, an employee assistance program (EAP) and a defined contribution pension plan with employer matching. Our employees also enjoy a flexible hybrid working model and reimbursement for mobile phones and home office setup, as well as opportunities for professional development.  

Apply now 

If you want to join the fight to beat heart disease and stroke, please apply by sending your resume by September 08, 2026. Applicants must be currently residing in Canada and legally entitled to work in Canada. 

Only those candidates that qualify will be selected for an interview. Interviews may be conducted virtually or in-person. Selected candidates will be notified in advance if an in-person interview is required. 

Accommodation 

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know and we will do our best to address your needs.